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Judiciary Starts Landmark Process to Automate Court Systems

The journey to automate court processes has begun.

This was revealed by the president of Synergy International Systems, Dr. Ashot Hovanesian when he paid a courtesy call on the Chief Justice, Bart M. Katureebe, in his chambers at the Judiciary Headquarters in Kampala this week.

Dr Hovanesian said a two-week needs assessment phase for the Electronic Court Case Management Information System (ECCMIS) had kicked off in selected stations.

A three member team composed of systems and business Analysts from the Synergy International Systems is expected in the country to start the Needs Assessment Exercise.

It will be joined by the members of the ECCMIS Steering and Technical Committees across a number of Court Stations in collecting user needs to inform the development process of the ECCMIS.

During visit the CJ said that the project is in good hands with both the Synergy team and the Judiciary team. He added that the incoming Chief Justice should be able to to buy into the idea of ECCMIS.

In September, 2019, the Judiciary signed a contract with M/S Synergy International System and M/S. Sybyl Limited (Joint Venture) for the design, development, deployment and maintenance of an Electronic Court Case Management Information System.

Officials say the system will help in fighting corruption in the Judiciary through reduced human to human contact in case filing and other proceedings and lead to decreased case backlog.

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The system also is expected to speed up Inter-agency Data Integration, allowing seamless movement of data among different entities under the justice sector such as courts, law enforcement bodies and Directorate of Public Prosecution.

Bigirimana, together with the Dr. Hovanesian met with different stakeholders of JLOS and the ECCMIS Technical Committee for a presentation on the progress of installing ECCMIS in the Judiciary.

The Judiciary Permanent Secretary, Pius Bigirimana said until May 2020, a number of phased activities will be carried out.

“For now assessment and system design is in progress and hopefully in May 2020 the system will be rolled out in 19 courts and will continue to roll out in other courts in the country,” said Bigirimana.

Bigirimana speaking during a needs assessment function

In Dr. Hovanesian’s presentation, he showed how the system will be integrated and how it will work interagency in all the JLOS sectors.

He outlined the key successes of the system such as country ownership, interagency co-operation, proactive business process reengineering, among others.

Some of the achievements highlighted include easier access to justice that is 100 percent filing and 26 percent filing increase, faster case processing, reduced backlog in courts among others.

The system will enable monitoring of staff performance, progress against targets and progress of Judiciary strategic plans.

Bigirimana said the earlier Judiciary gets sensitized about the system, the earlier it will appreciate the system.

“There will be media and community awareness to sensitise the public about the new innovation,” said Bigirimana.

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