Crime & Investigation

IGG Probe: 2 Local Gov’t Ministry Drivers Used 4 Cars at Once

The Inspector General of Government, link Justice Irene Mulyagonja has commenced investigations into the suspected abuse of over Shs 10bn at the Local Government Ministry.

In the eye of the storm is Permanentecretary Patrick Mutabwire who irregularly authorised the disbursement of a staggering Shs 2.4bn advances to personal accounts of the ministry staff without approval from heads of departments.

“It was noted that a bulk of funds not accounted for worth Shs 2, this 441, cialis 40mg 881,736 were requisitioned by initiators and approved by the Permanent Secretary without approval by the respective department heads of the initiators,” the Auditor General (AG) said in his report for the year ending 2015.

“This is contrary to the Treasury Accounting Instructions (TAI) that require approval of claims by respective heads before being finally approved by the Accounting Officer,” added the AG.

Management explained that activities were in line with approved departmental work plans and budgets and that in some instances the heads of departments were not at the station at the time of requisition.

ChimpReports understands that the Principal Internal Auditor was asked to review the matter but the IGG took all the documents for detailed investigation and that appropriate action will be taken when investigations are concluded.

The AG advised the Accounting Officer to ensure that “in future, heads of departments are involved in the authorization of expenditure of funds under their care as required by the financial regulations.”

The latest development has blown the lid off the rot in the Ministry of Local Government under Mutabwire’s leadership.


Sections 227, 228 and 229 of the Treasury Accounting Instructions (TAIs), Part 1 finances require that all payments should be made by the Accounting Officer directly to the beneficiaries.

Where this is not convenient, an imprest holder should be appointed by the Accounting Officer with the approval of the Accountant General.

However, it was observed that Shs.10, 460,426,784 was advanced to Ministry staff through their personal bank accounts to undertake direct procurements and carry out other Ministry activities contrary to the regulations.

The AG warned that such a practice of depositing huge funds on personal accounts exposes Government funds to risk of loss since the Ministry does not have any control over funds deposited on personal accounts.


Public standing orders 2010 travel allowances (E – b) provide for a maximum claim of 150 days in night allowances per year.

However, it was noted that an officer in the ministry claimed up to One thousand thirty six (1036) nights in one year.

Shs 499,590,000 was paid in excess of the allowable expenditure.

Personal advances to the tune of Shs 3,827,011,454 were not accounted for by the respective officials.

As such, auditors could not ascertain whether the funds were used for the intended purpose.

It was also noted that the unaccounted for funds were not reflected as advances receivable in the financial statements at the end of the year. The financial statements were therefore misstated by Shs 3,827,011,454.
As the Inspector General of Government (IGG) Irene Mulyagonja probes the massive abuse of funds at the Ministry of Local Government, more about it has emerged that ministry staff claimed for allowances for ghost workshops and at one moment two drivers claimed for fuel for 4 vehicles.

Over Shs 10bn is thought to have been plundered in the year ending 2015, abortion according to the Auditor General.

The AG discovered that one officer claimed to have paid for accommodation, prescription meals and venue for 70 participants at a guest house.

However, when audit contacted some of the participants, they denied having been accommodated.

“My contact at the guest house also denied having hosted the function. Besides, the contact indicated that the guest house has the capacity of only 18 rooms and could not have accommodated 70 participants as indicated in the claim,” reads part of the AG’s report.

It was observed that voucher number R378-R379/May 2014 clearly had two drivers receiving allowances.

However fuel receipts indicated usage of four vehicles i.e. Reg No. UG2223R, UG3011R, UG1176R and UG2925R, casting doubt on how two drivers could have utilized four vehicles at the same time.

Some officers requisitioned for the same activities in the same places more than twice.

For example inspection of training centres for Katakwi TC, Katakwi District and Kaberemaido District and TC was requisitioned twice using requisition voucher number R592/Aug and R155/Nov.

Also voucher numbers R246/Aug-2014, R153/NOV and R247/AUG were used for requisitioning funds for the inspection of training centers in Lira MC, Lira DC, Oyam, Dokolo DC, and Amolatar by the same officials.

This resulted into duplication of activities and therefore loss of government funds, said the AG report.

Some officials produced activity consolidated reports even before the field officials had completed the collection of data from the respective areas that they had been deployed.

The AG’s report further showed some officials accounted for funds before receipt making it appear like they had lent government money.

Some officials requisitioned funds to carry out inspection of project activities (under MATIP) in areas where the project was not operating such as Sheema, Ntoroko and Kiruhura. Besides, these officials were not project staff.

In some instances officials claimed to be performing different activities at the same time in different places.

For example an official is purported to have carried out an activity of monitoring Community Driven Development (CDD) programs in eastern region of Jinja and Kamuli on 1st – 4th September 2014, however the officer again claimed to have carried out an activity in Mpigi and Buvuma in the same period (8th-14th September using R518/Aug 2014 and R481/Aug 2014 respectively).

It was discovered that fuel deposited on personal accounts of staff Shs1, 111,725,800 was deposited into staff personal accounts to procure fuel instead of being deposited on the Ministry fuel cards.

Out of this amount, Shs378, 557,300 was not accounted for. It was noted that most of these activities were carried out in areas where fuel cards could easily be accessed, for example; Mbale, Mbarara and Soroti.

Management explained that indeed fuel cards should be used where there are petrol stations with such facilities, however the officers were advanced to enable them access fuel in rural areas without the facilities.

The AG observed: “I did not find merit in the management explanation, given that for areas such as Mbale and Soroti, the fuel card system operates adequately. As such I advised that the policy on the use of fuel cards be complied with.”

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